Document management

Document management At Work

Even if the shortname is Archive, the application is a dynamic document management system for active handling of documents - but like most of our systems it's made to handle critical document types like agreements, ISO 9001 (and other standards) and HR documents (due to it's very strong confidentiality handling) - or any document type where life cycle is desired or distribution a requirement.

In addition, it's the perfect companion for our applications, handling project documents, checklists, pictures and movies, orders and communications, warranties and claims - making the documents available from the application where you need them.

Core handling functionalities

Good worklists with same logic and focus as all At Work applications
Easy upload of documents from sources like file system, email, scanners og smartphones
Wake ups and worklist events for expiration/due/renewal/handling/revision-dates or user defined tasks
Subscribe to new versions, documents in folders or document types makes sure all who should know gets the information
Creating a “delete list” for documents that are supposed to be deleted after expiration, e.g. written warnings to employees, in compliance with GDPR
Advanced access control to both single documents or document categories (“folders”) based upon both user role and assignment to business processes revents unauthorized access to sensitive documents and better sharing of data

Search and report

Filtered by the user privileges and roles, it's easy to find any business document by index or content (if it's not an image that is).

Search by folder, document type, contact or other selections - see which documents exist and open them.

Or just type in your search words, select "search content" and let the system browse through all your documents and return the ones matching.

The mobile app

Start the trip by selecting how long you expect to be gone and which customers you will visit. You can edit this any time you like.
Add the travel expenses as you go - transport, meals, toll roads and ferries and other expenses. Add country/city of going abroad. If some of the costs are prepaid by employer, just check the box and it will be excluded from your compensation but not from the report. If you are entitled to a meals compensation, Travel will calculate the amounts and split them on the meals according to government rules.
Upload required attachments with your smartphone camera.
Done? Check and deliver it, wait for approval and payment

ISO 9000 family

Designed to support the ISO 9000 "family" or any similar quality standard not only by archiving the documents and make them searchable but by being part of the process:

We support the structure of the ISO 9001 concept by adopting the folder structure, document types and how we assign and connect documents to eachother
We make sure the revision process is according to the standard by creating a revision schedule, assign the task to a specific person and create a "wake up" when revision is due to start.
The tasks makes it possible to "QA the QA process" - and it can even be used to monitor checklists and reports assigned to the various processes
Assigning as subscribers every employee (and others) that need to be aware of any new or updated document by email and a "check out task" is much better than just making it available by publishing it.
Create checklists with exception handling for each "point" and individual follow up

Agreements

Start the trip by selecting how long you expect to be gone and which customers you will visit. You can edit this any time you like.
Add the travel expenses as you go - transport, meals, toll roads and ferries and other expenses. Add country/city of going abroad. If some of the costs are prepaid by employer, just check the box and it will be excluded from your compensation but not from the report. If you are entitled to a meals compensation, Travel will calculate the amounts and split them on the meals according to government rules.
Upload required attachments with your smartphone camera.
Done? Check and deliver it, wait for approval and payment